Privacy Policy

Effective Date: 26 August 2025

Gauteng Province Chess (“we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information of our players, parents, supporters, and website visitors. This Privacy Policy explains how we collect, use, store, and protect your information when you visit our website https://gautengchess.co.za or engage with our events and services.

1. Information We Collect

We may collect the following types of information:

• Personal details: name, email address, phone number, age, and chess region (when registering for events or contacting us).

• Tournament and membership information: ratings, results, and participation records.

• Technical information: IP address, browser type, and cookies when you use our website.

• Voluntary information: details you provide when contacting us, subscribing to updates, or filling in forms.

2. How We Use Your Information

We use your information to:

• Register players for tournaments and maintain accurate participation records.

• Communicate with players, parents, coaches, and supporters about events, results, and news.

• Publish pairings, results, and standings for official competitions.

• Improve our website and services.

• Comply with legal and regulatory requirements.

3. Sharing of Information

We do not sell or rent your personal information. We may share information with:

• Chess South Africa (CHESS SA) or relevant governing bodies for official rating and tournament purposes.

• Service providers (such as IT or website support) under confidentiality agreements.

• Legal authorities if required by law.

4. Cookies and Website Data

Our website uses cookies and similar technologies to improve your browsing experience, analyze site traffic, and provide social media features. You may disable cookies in your browser settings, but some site features may not function correctly.

5. Security of Information

We take reasonable steps to protect your personal information from loss, misuse, and unauthorized access. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

6. Your Rights

In accordance with the Protection of Personal Information Act (POPIA), you have the right to:

• Request access to the personal information we hold about you.

• Request correction or deletion of your information.

• Withdraw consent to our processing of your data.

• Lodge a complaint with the Information Regulator of South Africa.

To exercise your rights, please contact us at info@gautengchess.co.za.

7. Children’s Privacy

We respect the privacy of children and collect their personal information only with the consent of parents or guardians, where required, for tournament participation and membership purposes.

8. Updates to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with the updated effective date.

9. Contact Us

If you have any questions about this Privacy Policy or how we handle your information, please contact us:
📧 info@gautengchess.co.za
🌍 https://gautengchess.co.za